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Report an Absence
Report an Absence
It is imperative that parents/carers contact the school before 8.00am if your child is unwell and unable to attend school, on EACH day of absence.
You can report the absence in one of the following ways:
- Absence telephone line - Leave a message on the attendance line: 01628 604812, then select option 1
- For Years 7-11 - select option 1
- For Years 12 & 13 - select option 2
- Via the School Gateway App
Please give your child’s name, form group and a brief reason for absence.
To email reception, please contact:
reception@burnhamgrammar.org.uksixthform@burnhamgrammar.org.uk
NOTE: Please do not email any members of staff or the general school email address as these may not be checked before the absence text message is sent out each morning.
This is a requirement of the Department for Education (DfE)
Should I keep my child off school? Government Advice Poster
Medical Appointments
Where appointments are necessary within school hours, please ensure your child’s absence is reported at least 24 hours before to the Reception Team e.g. an appointment card/letter or show the text message.
If you are unable to provide these details 24 hours prior to the appointment could you please ensure:
- If your child is arriving late following a medical appointment, a copy of the supporting document is given to Reception or text shown
- If they are leaving school early to attend a medical appointment, similarly a copy of the supporting document is given to Reception.
You can also email the school at reception@burnhamgrammar.org.uk to confirm the details of the medical appointment.
Request for Leave of Absence
The form linked below should only be completed for requests for Leave of Absence for exceptional circumstances.
Student Leave of Absence Request Form
When a pupil undertakes an activity away from school, including one which is not commissioned by the school but which occurs during school operating times, the school must be satisfied that appropriate arrangements are in place to safeguard the pupil. These arrangements must be accepted by the school (BGS) prior to the pupil starting the activity and prior to leave of absence being granted.
To enable BGS to fulfil its statutory requirements, parents and careers making a request for leave of absence must forward a copy of this form to the responsible organisation for completion. The responsible organisation must then return the form to BGS directly from an official email address. The email address will be used to confirm the communication trail. Please see link below for this form;